1. Effective Date:
This Policy applies to all Personal Data collected electronically by Synergita or affiliated companies.
'Personal Data' for the purposes of this Policy means any information that relates to a natural person and is capable of identifying such person available or likely to be available with Synergita.
4. Objective of this Policy:
Synergita takes seriously the trust you place in us. To prevent unauthorized access or disclosure, to maintain data accuracy and to ensure the appropriate use of the information, Synergita utilizes appropriate physical, technical and administrative procedures to safeguard the information we collect.
We strive to maintain appropriate procedural and technical security with respect to its offices and information storage facilities so as to prevent any loss, misuse, unauthorized access, disclosure, or modification of personal information. We have deployed multiple security measures to prevent unauthorized access to data. Industry standard TLS protocol is used and so all the data transferred between server and client browsers are encrypted.
III. Information Recorded And Used:
In general, you can visit Synergita’s website without telling us who you are and without revealing any information about yourself. There are times (e.g. downloading white papers) when we may need information from you such as visitor’s name, company name, email id, etc. through the website and tools like Google Analytics.
Synergita is an employee performance and engagement software. By nature of the software dealing with employee information, it may contain employee personal information such as employee name, date of birth, email address, photo and address, etc. In Synergita, Employee data is kept in a separate database away from website and governed by the contractual agreement between Synergita and the customer.
A. Personal Information We Collect:
For Visitors through the website: At Synergita, we intend to protect the confidentiality and integrity of your personally identifiable information. We do not collect your personal information without your consent. http://marketing.synergita.com/gdpr-consent-form
After reading and agreeing with the data consent provided, you may choose to give us personal information such as your name and contact number or e-mail identification address ('ID') that may be needed for business purposes and for future communications to you.
For Employees using our software for their employee performance and engagement software: Customer Organization which has signed up with Synergita owns this information and NOT Synergita. This data is protected through multi-tenant security model. As part of Synergita’s services, customers may load data into Synergita servers. Synergita will not share or distribute any such customer data except as provided in the contractual agreement between Synergita and customer, or as may be required by law.
B. Sharing Information:
The purpose of information collection is given as part of the consent. We may use your information only for the purpose stated and to the list of entities as per the consent given by you.
The purpose may be one or many of the following:
• To provide products or services you've requested; (b) when we have your permission: or (c) under the following circumstances:
• To provide the information to trusted entities who work on behalf of or with Synergita under strict confidentiality agreements. These entities may use your personal information to help Synergita communicate with you about offers from Synergita and our marketing partners. However, these companies do not have any independent right to further share or disseminate this information;
• To respond to subpoenas, court orders, or legal process, or to establish or exercise our legal rights or defend against legal claims;
• To share the information in order to investigate, prevent, or take action against any illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, or as otherwise required by law.
• To share the information in order to protect or enforce Synergita’s rights, usage terms, intellectual or physical property or for safety of Synergita or associated parties.
• To share information about you if Synergita is acquired by or merged with another company.
We will make a sincere effort to respond in a timely manner to your requests to correct inaccuracies in your personal information. To correct inaccuracies in your personal information, please return the message containing the inaccuracies to the sender.
C. Children’s Data Privacy Protection:
Synergita websites are not directed at nor targeted at children. No one who has not reached the age of thirteen may use the websites unless supervised by an adult.
IV. Cookies And Other Technologies
We sometimes collect anonymous information from visits to our sites to help us provide better user experience and customer service. For example, we keep track of the domains from which people visit, measure visitor activity on www.synergita.com web site, make the use of the website easier for you by remembering usernames, passwords, etc. We may use this data to analyze trends and statistics and to help us provide better customer service. We maintain the highest levels of confidentiality for this information. Our affiliates and vendors follow the same high levels of confidentiality. This anonymous information is used and analyzed only at an aggregate level to help us understand trends and patterns. None of this information is reviewed at an individual level. If you do not want your transaction details used in this manner, you can either disable your cookies or opt-out at the download or request page. Alternatively, you can set your browser to intimate upon receiving a cookie. You may accordingly decide to opt out.
Synergita may, if you so choose, send direct mailers to you at the address given by you based on the consent provided.
Due to the nature of performance management process, Synergita may send email notifications such as reminders, confirmation messages to employees, enrolment for a feedback cycle, etc.
VI. Anti-Spam Policy
Synergita recognizes the receipt, transmission or distribution of spam emails (i.e. unsolicited bulk emails) as a major concern and has taken reasonable measures to minimize the transmission and effect of spam emails in our computing environment. All emails received by Synergita are subject to spam check. Any email identified as spam will be rejected with sufficient information to the sender for taking necessary action. With this measure, along with other technical spam reduction measures, Synergita hopes to minimize the effect of spam emails. Synergita reserves the right to reject and/or report any suspicious spam emails, to the authorities concerned, for necessary action.
VII. Customer Testimonials And Blog Related Comments
Synergita posts customer testimonials on our web site which may contain personally identifiable information. We obtain the customer’s consent via email prior to posting the testimonial to post their name along with their testimonial. If you would like to remove your testimonial, please write to email@example.com.
Our Web site offers publicly accessible blogs or community forums. Any information you provide in these areas may be read, collected, and used by others who access them. If you would like to remove your blog or comments, please write to firstname.lastname@example.org
VIII. Links to Non-Synergita Systems Websites
We may also provide social media features on our website that enable you to share Synergita information with your social networks and to interact with Synergita on various social media sites. Your use of these features may result in the collection or sharing of information about you, depending on the feature. We encourage you to review the privacy policies and settings on the social media sites with which you interact to make sure you understand the information that could be shared by those sites.
IX. Reasonable Security Practices & Procedures in Managing Personal Data
Synergita will take reasonable steps to ensure that all dealings in Personal Data, shall:
• be processed fairly & lawfully;
• be obtained only with the consent of the information provider;
• be collected, only when:
• the information is collected for a lawful purpose connected with a function or activity of Synergita; and
• the collection of the sensitive personal data or information is considered necessary for that purpose.
• be available for review by the information provider, as and when requested.
• be kept secure against unauthorized or unlawful processing and against accidental loss, destruction or damage, as per the prescribed standards.
Disclosure of information:
Synergita shall share your personal information, with your consent where the disclosure is necessary for compliance of a legal obligation or, where required by government agencies mandated under law to procure such disclosure.
Transfer of Information: Synergita may transfer your personal information to other entity as specified in the data consent form that ensures the "same level of data protection" that is adhered to by it.
Publication: Synergita shall also not publish your personal information and shall ensure that the information transferred to a third party is not further disclosed by it.
Right to opt out: Synergita respects your privacy considerations and hence provides an option to you, to not provide the data or information sought to be collected.
Further, you can also withdraw your consent which was earlier given to Synergita, and the same be communicated to Synergita in writing to the email address email@example.com.
Authenticity: Synergita shall not be responsible for the authenticity of the Personal Data supplied to it by the provider, whose duty it is to ensure that the information provided by it or its employees is authentic.
Grievance Redressal: Any grievance or complaint, in relation to processing of information, should be sent to Aspire Systems in writing to following contact email ID. Grievance shall be redressed as expeditiously as possible.
Our E-mail address for your communication: info@Synergita.com
Changes to this Policy
Please note that this Policy may change from time to time. We will not reduce your rights under this Policy without your explicit consent. We will post any Policy changes on this page. We will also keep prior versions of this Policy in an archive for your review.
If you have any comments, feedback or questions, please write to us at firstname.lastname@example.org.
Last updated: 1st May, 2018